Travel & accommodation
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Travel & accommodation
ACTOR-funded Participants
ACTOR-funded participants are those who will have their travel and lodging costs covered by ACTOR. This includes institutional representatives, selected student presenters, certain committee members, and staff. Self-funded participants, on the other hand, are those who will pay for their own expenses to be able to participate in the workshop. This includes all the other ACTOR members (collaborators and student members). If you are unsure of your category, please contact Andre Oliveira (actor-project.music@mcgill.ca)
Travel
ACTOR is committed to fund the travel expenses of partner institutions’ representatives (IRs) as well as of selected student presenters. These individuals can decide whether to make their own bookings or have their flights booked by ACTOR’s Project Coordinator.
For those booking their own flight, it is important to note that the reimbursement will be processed taking the economy class rate as reference. Also, should the participant decide to extend their trip, a quotation for the itinerary purely related to ACTOR business excluding unnecessary stopovers and trip extensions must be provided. Usually, the itinerary should start one day before and finish one day after the business or two days before and after if traveling overseas. This alternate quotation must be obtained on the same day and within two (2) hours of the actual airfare ticket that was booked. The quotation must include the travel management company name/website, day, time, and must be for the lowest logical airfare. The Claimant will be reimbursed the lowest airfare. The relevant documentation for the reimbursement includes:
airline invoice
receipt
proofs of payment
boarding passes
claimant form
For those having their flight booked by ACTOR, it is necessary to confirm: a) itinerary, and b) duration of stay with the Project Coordinator.
For more information, contact Andre Oliveira (actor-project.music@mcgill.ca)
Accommodation
The hotel offered to ACTOR-funded members is the Hôtel Diana Dauphine (4 stars) and the rate for the workshop is 100€ + 2.42€ of tourist tax. This rate is available through a special agreement with the Université de Strasbourg, thus bookings are being managed by the University. Note that the rate may change depending on whether members will be bringing family with them.
Another option is the Hôtel Beaucour (4 stars). The rate is 128€ + 2.42€ of tourist tax. Should members funded by ACTOR decide to stay at this or any other hotel where the rate is higher than that of the Diana Dauphine hotel, the member will have to pay the difference back to McGill. For example, a member staying from July 2-6 at the Hôtel Beaucour will have to cover the amount of 4x28€ = 112€. This will be arranged after the workshop, once the project coordinator (Andre Oliveira) prepares the expense report for each participant.
For members staying at the Hôtel Diana Dauphine, all costs will be covered by ACTOR.
For reservations at either hotel mentioned above, members should send the following information to Andre Oliveira:
Full name of all guests
Check-in date
Check-out date
Email address
Hôtel Diana Dauphine
30 Rue de la 1ère Armée
67000 Strasbourg
T: +33 3 88 36 26 61
Self-funded Participants
Accommodation
Please see below the suggested hotels for the workshop.
Hôtel Diana Dauphine (4 stars)
Rate: 100€ + 2.42€ of tourist tax.
30 Rue de la 1ère Armée
67000 Strasbourg
T: +33 3 88 36 26 61
Distance to workshop location: 1.5km (19min walk)
Hôtel Beaucour (4 stars)
Rate: 128€ + 2.42€ of tourist tax.
5 Rue des Bouchers
67000 Strasbourg
T: + 33 3 88 76 72 00
Distance to workshop location: 1.6km (19min walk)
These rates are available through a special agreement with the Université de Strasbourg, thus bookings are being managed by the University. Note that the rate may change depending on whether members will be bringing family with them.
Reservation
For reservations at either hotel mentioned above, members should send the following information to Andre Oliveira (actor-project.music@mcgill.ca):
Full name of all guests
Check-in date
Check-out date
Email address
Payment can be made at check-out, but the hotel will ask for credit card information to complete the booking.