Y2 | Workgroup Organizers

Y2 Virtual Workshop

Workgroup Organizers

Given that we are hoping to have less presentation and more discussion/brainstorming/precise-planning-for-collaborative-activities this year, we are asking you to provide materials that participants in your workgroup could read/listen to/visualize ahead of time. These will all be put on the ACTOR repository in the folder: ACTOR_Y2_Workshop.

It would be most efficient if they were put there at least one week prior to the workshop, so by July 6th at the latest. The materials should include a clear agenda for each workgroup. In your workgroup session, you should leave ample time to discuss action items (who will do what over the next year). We are also asking workgroup leaders to follow up with their teams over the year to enhance progress.

Please send the materials for the repository in an email or send a link to bigger files on your preferred file transfer site to bennett.smith@mcgill.ca and actor-project.music@mcgill.ca. Specify which workgroup folder they should go in. The list of folder names is below (along with the chairs of each workgroup). They will ensure that the materials are put there. If by any chance you have problems or need to make changes, please email bennett.smith@mcgill.ca specifying what the problem is and what folder is involved.

We're looking forward to keeping the ACTOR fires burning in spite of the circumstances that keep us from coming together in person.

Prior Documentation in ACTOR Repository

The materials may be pdf files of text, scores or graphics, videos, sound files, links to websites (.webloc), or anything you else you deem appropriate. Please include an agenda with rough timings in your materials. Presentations should be limited to less than 1/4-1/3 of the time to leave most of the time for discussion, brainstorming, and planning of collective activities over the next year. Please get your documents to us by July 6th at the latest so people have time to peruse them prior to the workgroup session (as outlined in the 23 June email).

Zoom

One workgroup leader per group should set up a Zoom link with the Pro version of Zoom. This person would be the host. Ensure that it is password protected to avoid Zoom-bombing interruptions. Copy the link and send it to actor-project.music@mcgill.ca by July 5th. Juanita will send a message to the participants of each workgroup with this link, a link to the folder in the ACTOR Repository where all of your documentation is stored, and instructions on Zoom etiquette for the workgroups. It is probably best to configure the session so that people are muted when they come on. They can temporarily unmute by pressing on the space bar of their computer to speak. Just before the beginning of the session, assign any co-leaders as co-hosts. If other people, need to share their screens, the host can assign them co-host status at the appropriate time. At the beginning of the session, please begin recording the session. At the end, Zoom will make an mp4 file, which you should rename with ACTOR_Y2_SessionName.mp4, replacing SessionName with Analysis, CORE, OrchView, Semantics, AI, Orchidea, Rooms or TOR. It is best if people disable persistent and intermittent noise suppression in their own Preferences/Audio/Advanced menu so that their voices or sounds don't get garbled. If their speaking gets cut up or seriously garbled in spite of these settings and due to poor internet connection, at times it works to have them disable the video so there is more bandwidth for the audio. This could be mentioned at the beginning of the session, along with the unmuting procedure. 2 Ensure that whoever shares their screen and plays sound selects "Share computer audio" in the settings. To manage interventions by different people (depending on the number you have), they can either use the "Raise hand" feature in the Participants window, or if you have everyone in Gallery view, you can see them raising their hand. The host needs to manage who talks when to avoid people talking simultaneously as Zoom attenuates any channel that isn't the loudest. It may be that a co-host or student helper could assist with keeping track of who requests speaking privileges. As usual, we are attempting to have student volunteers to take notes and help the workgroup leaders prepare the report for each workgroup for our annual workshop summary made available to the entire membership. We will let you know once that has been set up. Given the number of students participating, this shouldn't be a problem. Indeed, if you have one of your own students participating, you might approach them to judge their willingness to help out and let Juanita know. Please only email Juanita on the actor-project.music@mcgill.ca address.

List of Workgroup Organizers:

CORE      (Stephen McAdams, Roger Reynolds & Caroline Traube)

Computational_Tools      (Philippe Esling)

OrchView      (Félix Baril & Stephen McAdams)

Orchidea      (Carmine Cella)

Room_Acoustics      (Malte Kob)

TOR      (Jason Noble & Kit Soden)

Timbre_Orchestration_Analysis      (Bob Hasegawa)

Timbre_Semantics      (Caroline Traube & Zach Wallmark)